Construction manager using site diary in her laptop

Keeping a site diary when you are a construction manager seems like a chore, and probably isn’t something that you look forward to doing every single day, however, it is a critical part of a successful construction company and essential to proper management. There are many things that you can pull from a construction diary, and things that your clients will like to know about that they can read from a good site diary.

Keep Track of What Work Was Done

Keeping track of the work that was done on a daily basis can be very insightful and give you an idea of where you are doing well and what areas can use more work. Keeping good notes is also critical, that way during days where it seems like nothing was done, you can prove that work was accomplished. Stuff like material preparation and transport is just as important as days where you put all of the things together, even though you can’t see the results of it on the building.

Show Shareholders What Work is Getting Done

Whether you are a publicly owned company, or one that only relies on investors, your shareholders are likely going to want to know what you’ve been doing on a daily basis. There isn’t too much that goes on in a construction company that isn’t private, as most things can be seen by the public’s eye, and your clients will want to know what goes on inside the site diary anyways, so keeping good track of these sorts of things is incredibly valuable for the company.

Can Be Used as Evidence of Work Activities

We’ve all been there, when we see construction happening but no progress is apparent when we are just passing by, for instance, when the highway is being worked on, and people start accusing the company of not doing any work or being lazy. Your client may feel that way, or the public may feel that way, depending on who you’re working for, and it can get to you and lower the value of the company. If you keep a good site diary, then you will be able to show them “we did materials prep this week, we were waiting for shipments this week, etc” and then people will understand why no progress was being made.

What Should be Included in a Site Diary

Site diaries are supposed to be logged in every single day, but sometimes you’ll feel like there’s not much to write in it, or you will have to write a lot of things, depending on the day. Having a system in place on what you want to keep track of is important to keep things going and being able to write in it every single day. Things that can be included in the site diary are:

  • Date and Weather Conditions. This should be standard in every site diary, as it declares what day you were working and if the weather conditions allowed your workers to work optimally.
  • Number of Workers. You should be able to pull this number from the people that clocked in, but for the site diary this number is also important.
  • Materials Delivered and Used. Showing what materials came in for prep, and how each material was used can be a way to keep track of inventory and manage your finances.
  • Concrete Used. Same reason as above, keeping track of how much concrete you used is important for saving money.
  • Completed Work. Keeping a log of all of the work you completed and started on, on a daily basis, is important to not only your customer, but also to you as a company.